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Talent Acquisition Coordinator II

Posted 11 days ago

  • Expiry Date: 20 July 2022
  • Referral:

Job Description: 

  • Familiarity with an Application Tracking System (ATS) and the background check process is mandatory

  • Previous experience working directly with clients, agency experience is ok

  • Excellent written and oral communication


Bachelor's degree or higher







  • Talent Development Coordinator

  • (US Onboarding Programs)


  • Alnylam is the industry leader in the translation of RNA interference (RNAi) into a new class of innovative medicines with the potential to address the unmet needs of patients with debilitating diseases.

  • Founded in 2002, Alnylam was built upon a bold vision of turning scientific possibility into reality, and is now advancing a robust pipeline of investigational RNAi therapeutic medicines, including five programs in late-stage development.

  • In 2018, Alnylam received approval for our first product, the first-ever RNAi therapeutic, by the FDA in the U.S. for the treatment of the polyneuropathy of hereditary transthyretin-mediated amyloidosis in adults and by the European Medicines Agency in the EU for the treatment of hATTR amyloidosis in adults with stage 1 or stage 2 polyneuropathy.

  • Headquartered in Cambridge, Mass., Alnylam employs over 1,200 people in 18 countries and is rapidly growing globally, with additional offices in Norton, Mass., Maidenhead, U.K., Zug, Switzerland, Amsterdam, Netherlands, and Tokyo, Japan. Alnylam is proud to have been recognized as one of Science Magazines Top Employers, #1 in 2019), and The Boston Globes Top Places to Work six years in a row (2015-2020) and a Great Place to Work in the U.K. and Switzerland in 2019. Please visitwww.alnylam.comfor more information.

  • We are seeking a Talent Development Coordinator, who will be primarily responsible for operational execution of Alnylams US new hire onboarding experience.

  • In addition to the coordination of our US Onboarding program, the Coordinator will have the opportunity to contribute to Alnylams Talent Development initiatives such as town hall program coordination, elective and programmatic learning coordination, and course content development leveraging creative interactive learning platforms.

Summary of Key Responsibilities:

  • US New Hire Onboarding Coordination 75%

  • Pre-Orientation:

  • Monitor completion of required new hire paperwork, ensuring all paperwork is completed prior to start date

  • Serve as point of contact to new hires and hiring managers, establishing communications 2-3 weeks prior to orientation to outline virtual orientation, and share key orientation related resources, information, and tasks (ie. I9, Security Badging) in advance of orientation

  • Ensure new hire tickets are released in a timely manner, track and problem solve issues

  • Coordinate with ProUnlimited, TACs and Recruiters

  • Maintain frequent communications with IT and new hires to ensure equipment is shipped in a timely manner, track and partner with IT to solve issues

  • Schedule presenters, re-confirm their attendance each orientation, and serve as their general point of contact

  • Schedule and facilitate the hiring manager pre-onboarding meeting

Orientation Session Coordination:

  • Facilitate the Orientation program using Zoom with camera on:

  • Present the Welcome/Introduction, How to Be Successful at Alnylam (core values & culture) and Wrap Up sessions

  • Facilitate transitions between presenters (introductions) and breaks

  • Monitor and respond to chat messages that come in throughout orientation

  • Be an active and engaging presence throughout orientation

  • Take a photo of all participants in the Zoom Gallery view

  • Post Orientation:

  • Schedule and facilitate the post-orientation follow up meeting for new hires using Zoom (2 weeks after orientation)

  • Send follow up email to new hires with Zoom class photo, presentations, etc.

  • Schedule 30/60/90-day calendar reminders for hiring managers (using the HR calendar)

  • Add new hires to the Global New Hire Slack channel and be an active and engaging presence on the channel to continue to promote new hires building their peer network

Orientation Continuous Improvement:

  • Research and share external best practices to identify new approaches for onboarding

  • Make recommendations based on survey and anecdotal feedback from new hires, managers, and presenters

  • Share and seek best practices from regional HR orientation leads

  • Quarterly, analyze the data by global/region/EA and create PPT summary presentations that capture the key themes that emerge from the data, share relevant data with stakeholders (IT, regional leads, etc.)

  • Manually trigger the Manager survey after their new hires 90th day and reminder emails

  • Analyze the Manager data, comparing to new hire results and create summary PPT highlighting findings

  • Talent Development Program Coordination and Facilitation 20%

  • Owning of logistical preparation and execution for ongoing Elective Talent Development programs along with larger learning events requiring partnership across multiple Expertise areas

  • Partnering with session instructors to enable effect virtual and in-classroom facilitation experiences for learners to engage with co-learners through breakouts and other activities

  • Continuously engage in program content and delivery with encouragement to add recommendations for enhancement and improvement to approaches and delivery

  • Instructional Design, Content Creation, and Strengthening of Development Skills 5%

  • Over the course of the year, this role will have the opportunity to create engaging course content using platforms such as Articulate RISE and interactive video training platforms such as Toonly


  • At least 4 years of prior experience in a program coordination role, preferably in Human Resources, Talent Acquisition, Learning & Development, or New Hire Onboarding

  • Exceptional skills and abilities in logistical coordination requiring significant interpersonal interaction

  • Advanced PowerPoint and Microsoft Outlook skills. Basic Excel Skills preferred

Target Attributes:

  • An ability to communicate with, engage and welcome individuals in larger group and individual interactions

  • Strong organizational skills supporting an ability to manage multiple priorities on deadline, while also balancing communication

  • Strong internal stakeholder management skills in communicating with managers and leaders at multiple levels on key logistical details

  • A demonstrated interest in employee experience and development enabling a positive and impactful program experience for both new hires and employees participating in programs.

  • Client is an EEO employer committed to an exciting, diverse, and enriching work environment.