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Project Coordinator

Posted 15 days ago

  • Expiry Date: 30 August 2022
  • Referral:

Job Description:

  • Hybrid role with at least 3 days on-site and more closer to program events
    Reporting to: Program Managers (Vice President and Manager)

Primary Responsibilities and Duties:

  • Strategy Challenge

  • Support Program Managers in all aspects of planning and executing the program

  • Coordinate logistics and provide administrative support for various program activities and events

  • Support the teams recruiting efforts, interview process, and follow-up

  • Producing interview packets, scheduling interviews, tracking, and booking rooms or coordinating on Zoom

  • Create and execute agendas and run of show documents

  • Collect and record team volunteer hours

  • Review nonprofit applicants and assist with selection process

  • Create summary document and maintain notes

  • Draft and update collateral for program, training, and events (PowerPoint, Word documents, Excel)

  • Join weekly check-ins with external nonprofit consultants and program management team

  • Assist with follow-up requests and general relationship management with participants and nonprofits

  • Collect relevant information as needed (logo, mission, event attendees)

  • Liaise to ensure nonprofits expectations are met

  • Assist program managers to problem solve if team or nonprofit are experiencing setbacks or issues

  • Respond to program email inquiries from employees and nonprofit participants

  • Assist with program communications & PR for internal and external audiences

  • Press releases, internal stories, weekly blog, and website

  • Draft communications to Clients teams, nonprofits, and team advisors

Other Responsibilities:

  • General assistance to Community Affairs department as needed

  • Respond to general inquiries about charitable programs and activities on the department phone line and via team inboxes

  • Distribute tickets and passes related to the Arts and Culture Access program and T-shirts for volunteer programs

  • Support Community Affairs staff during Global Volunteer Month


  • BA and 3-5 years of work experience required, related program experience a strong plus

  • Proactive team player with administrative or project management experience

  • Organized and able to manage and track multiple moving pieces while keeping others informed

  • Self-starter, resourceful, meets deadlines, and knows when to escalate

  • Excellent oral, written and interpersonal skills

  • Customer service oriented with ability to effectively communicate

  • Advanced Excel, PowerPoint and Word skills (experience with data management and reporting a plus)

  • Sense of humor, humility and desire to learn are crucial

Experience Desired:

  • Communications experience around programs (website, memos, social media, etc.)

  • Experience coordinating and organizing meetings or workshops

  • Familiarity with the skills-based volunteer/pro bono industry

  • Strong interest in the field of corporate philanthropy

  • Experience workin with non-profits or foundations, a plus

  • Work experience in a corporate environment is preferred.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.