Job Description: 

• Assists and supports 2-4 Buyers and an AVP, Merchandise Manager on a variety of administrative and clerical functions. Communicates with approximately 50+ vendors between all merchants they support.

• Monitors and edits domestic and import purchase orders and follows up on allocations and late vendor shipments.

• Interfaces with all levels of management and communicates with multiple internal and external contacts on a routine basis.

• Coordinates all travel arrangements for assigned merchants and sets up vendor and agent visits in the home office.

• Creates and maintains spreadsheets to monitor weekly spend for merchants as necessary.

• Assists and supports Merchandise Assistants and merchants outside of own area to include corporate buying offices as needed.

Major Areas of Responsibility:
Purchase Orders:

• Prepares and writes domestic and import purchase orders.

• Enters and reviews electronic PO's via the Buyer Worksheet application.

• Revises purchase orders daily and follows the purchase order change process.

• Ensures all necessary signatures are obtained for a letter of credit PO.

• Partners with Planning & Allocation to expedite PO entry.

• Follows through with P&A to ensure electronic PO's are addressed in a timely and accurate manner.

• Ensures accuracy and integrity of ASN/EDI PO information including identifying ASN/EDI orders and contacting vendors for required information when needed.

• Pulls late lists weekly and follows up on all late PO's with vendors.

• Reviews ship dates and cancels or makes revisions as necessary.

• Receives authorization from Buyer to approve vendor shipping extensions and renegotiate costs as needed.

• Follows up with traffic/transportation departments as needed.

• Tracks all PO's generated through the buyer worksheet system to ensure final PO has been received.

• Assists in merchandise shipment follow up and problem solving for over/under shipments and vendor charge-backs/cost discrepancies.

Vendor Communication:

• Communicates daily with vendors via telephone and email regarding purchase orders, allocations, problem solving, etc.

• Plays an integral role in enhancing and maintaining strong working relationships.

• Fields and screens telephone calls for PO and non-PO related matters to include prospective vendor inquiries, scheduling vendor appointments and allocation inquiries.

• Initiates calls to vendors to solicit contact and address information to ensure vendor databases are accurate and updated.

General Office Duties, Vendor Samples and Special Projects:

• Faxes, files and photocopies PO's and other departmental forms.

• Develops effective organizational techniques to support merchants and operations such as filing and binder systems.

• Organizes reports for Buyers on a weekly basis to include Buyer Control File and On Order Inquiry.

• Coordinates all travel arrangements weekly for 2-5 merchants and completes Merchandise Manager/Buyer itinerary paperwork including scheduling market appointments.

• Assists and supports MAs and merchants outside of own area to include corporate buying offices as needed.

• Coordinates and sets up vendor and agent visits at the home office.

• Assists in pre-production/production sample process to include tracking receipt of samples, setting up displays for buyer approval and creating and maintaining binders, etc.

• Opens and organizes all sample packages for buyer review.

• Requests samples from vendors for strategy meetings and ensures samples are received and returned in a timely manner.

• Organizes and maintains sample room and purges samples as needed.

• Maintains a pre-ticket address database and follows-up with the Planning department and vendors to resolve pre-ticketed merchandise problems.

• Complies with Sarbanes Oxley requirements by obtaining Buyer and AVP, MM signatures on all PO's.

• Performs special projects as assigned or directed (i.e. pullng selling, weekly $ spend grids, spreadsheets, etc.) 

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities.

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.