Back to Job Search

Executive Assistant

  • Location: Universal City
  • Job Type:Contract

Posted 14 days ago

  • Expiry Date: 12 February 2022

​​​​​​​​​Job Description:

Qualifications:

  • 6+ Years must demonstrate proven advance level in Outlook and Word. Must demonstrate proven Mid-Level experience Excel, PowerPoint and the Internet.

  • Bachelor’s Degree. 1+ years’ work experience in media industry

  • Proven ability to provide administrative support

  • Proficient in MS Office including Word, Excel, Outlook; advanced PowerPoint

  • Basic understanding and awareness of media and digital platforms Desired Characteristics

  • Strong communication skills, both verbal and written

  • Self-starter with excellent phone manner, interpersonal skills, and oral/written communication skills

  • Ability to maintain professional discretion with sensitive and privileged information

  • Proactive & detail-oriented with strong organizational skills

  • Ability to thrive in a fast-paced, team-oriented, deadline-driven environment

  • Ability to prioritize administrative duties. Demonstrated ability to handle multiple projects and details simultaneously

  • Excellent interpersonal skills including tact and diplomacy

  • Ability to work cooperatively with staff inside and outside of the department Ability to exercise good judgment

Responsibilities:

  • Act as liaison between manager and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner

  • Primary point of contact for internal employees for the magaer, initiating work within the department or checking the status of jobs already in progress

  • Phone work: manage phone calls to ensure that attention is always given to the most urgent materials/requests first

  • Update and maintain schedule; schedule meetings with numerous attendees as requested Reserve conference rooms and order food for meetings; Update and maintain contacts

  • Assist in special projects as requested

  • Assist with daily operation of the network, ensuring smooth and efficient workflow

  • Sort/prioritize mail; flag & highlight any relevant articles and advertisements

  • Collect and organize documents from President’s direct reports

  • Take accurate notes during senior team and channels meetings and distribute materials pre & post meeting Coordinate and manage quarterly channel meeting, senior staff offsites and events

  • Manage mass communications on behalf of Manager

  • Arrange all President’s travel, including car service, air travel and hotels

  • Draft and process all travel, entertainment and business expenses, including reconciling and responding to any auditing or finance requests

  • Be able to seek out and disseminate pertinent information 

About ASK:ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.