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Executive Assistant

Posted 8 days ago

  • Expiry Date: 06 September 2022
  • Referral:

Job Description:

  • This role requires that all successful applicants be fully vaccinated against COVID-19 as a condition of the engagement and provide proof of such vaccinations within 3 days of commencement of services.*

  • *This role is on-site*

  • *Interviews will be one round in person*

  • Bachelor's degree, with emphasis in Finance, Economics, or other related fields preferable.

  • 5-7 years of relevant administrative support experience, preferably in the investment management industry and ideally within private credit.

  • Excellent written, verbal, and interpersonal communication skills.

  • Prioritization, attention to detail and accuracy, follow-up with a sense of urgency, and strong organizational skills are essential.

  • Strong ability to manage multiple priorities and take independent initiative for action within areas of responsibility while also exhibiting sound judgment on when to seek guidance and take direction.

  • Highly service-oriented, collaborative individual with the ability to work well both as an individual contributor and as part of a team.

  • Prior administrative or related experience at executive level is essential

  • Proficiency in Microsoft Word, Excel, and PowerPoint. Familiarity with Corporate Services Travel Online (CSTO), Concur, and other Firm systems preferred; at minimum demonstrate ability to learn new systems quickly.

Key Responsibilities:

  • Schedule and maintain calendars - coordinating times, communicating and corresponding with internal/external participants, scheduling rooms, addressing technology needs, and handling catering arrangements as needed. Involves using judgment with internal and external clients, navigating firm effectively, responding to requests, and having ability to re-prioritize calls/meetings as needed.

  • Arrange domestic/international travel, including developing detailed agendas, managing any visa requirements, and addressing other travel/logistics related requirements as needed.

  • Prepare, submit, and monitor expense reports and vendor payments for investment team members, leveraging tools such as Concur, Tymetrix and Smaart.

  • Manage telephone coverage as needed, including responding to inquiries, routing calls, and taking detailed messages.

  • Manage other miscellaneous administrative activities including technology requests, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully-functioning work area for the team.

  • Back-up coverage for admin colleague(s) during planned or unplanned absences from the office

  • Demonstrate discretion with sensitive information related to firm, team, and/or staff.

  • Assistance with executing legal documents to be signed by various team members.

  • Special projects and requests as needed.

  • Notary - not a must but would be great

Top 3 Skills:

  • Outlook Calendar

  • Concur/Expenses

  • CSTO/Travel

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.