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Documentation Analyst-Hybrid

Posted 24 days ago

  • Expiry Date: 29 September 2023
  • Referral:

"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".

Job Description:

Basic Qualifications for Consideration:

Documentation Coordinator is responsible for the complete document management life-cycle of procedural document creation, routing, and database uploading. This role will ensure procedures are accessible to employees as well as overseeing control of logs and forms. This role is also responsible for ensuring all approved documents are delivered to business units for training. This requires the individual to collaborate with internal and external subject matter experts (SMEs) and document business owners to maintain a proactive approach in ensuring accuracy and compliance in all documents. This role will also oversee records retention, serve as the compliance audit facilitator, and ensure training records are maintained. the individual must also work well under adverse conditions with a sense of urgency and consistently delivering results with minimal management supervision.


  • Bachelor's degree required

Key Responsibilities:

  • Support the E2E Planning & Long-range Planning Global Process Owner organization in all activities related to documentation management, including but not limited to:

  • Support the management of documents and records

  • Manage training records for retention (e.g. Job Description, CVs, Organization Charts)

  • Support metric collation and monitor timely closure of QMS records as appropriate.

  • Communicate document issues or training issue and escalate as appropriate.

  • Ensure all training or documentation records are processed in a timely manner with the utmost attention to detail and meet Good Documentation Practices (GDP) requirements

  • Liaise with personnel for efficient review and approval of documents

  • Prepare trend and status reports as required

  • Provide regular communications on E2E Planning & LRP Global Process Owner.

  • Support Audits or inspections as required

  • Support projects as required.

  • Develop and maintain strong relationships with stakeholders to facilitate effective collaboration

  • Demonstrate strong negotiation and influencing skills in a highly matrix-based environment.

Professional Experience and Qualifications:

  • A minimum of 3 - 5 years? experience in a pharmaceutical environment or other regulated industry

  • Exposure to supply chain planning activities at the global, market, and site levels

  • Preferably a working knowledge of Document Management Systems or Training administration.

  • Good time management and organizational skills

  • Ability to multi-task numerous projects

  • Ability to work with initiative

  • Good interpersonal skills

  • Good communication skills

  • Ability to achieve targets and milestones

  • Flexible and motivated

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates