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Administrative Services / Clerical - Administrative Assistant IV

Posted 17 days ago

  • Expiry Date: 11 April 2023
  • Referral: 224292@accuick.com

Job Description: 

  • Working on-site.

  • Work hours 7am-3:30pm (or earlier). 

  • Team gets in early, so they prefer the resource work their core hours.

  • Ideal candidate will be team-oriented, highly organized and proactive individual to provide a full range of administrative support to the operations teams. 

  • Excellent Microsoft Office skills.

  • Administrative Assistants at  provide a broad range of skilled and confidential administrative support to ensure smooth operation of the business.

  • The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization and a high level of confidentiality is a key asset for the position.

Responsibilities:

  • Update, organize, and coordinate meetings that provide excellent experiences for attendees- arrange and schedule meetings including reserving and setting up conference rooms and arranging for the smooth operation of videoconferencing needs.

  • Organize and maintain Agendas in preparation for Meetings; take notes in various team meetings. 

  • File notes in appropriate online shared folders. 

  • Assist meeting facilitators in preparing for team meetings based on previous meeting notes and new agenda

  • Organize and Support SharePoint and other organizational systems.

  • Update controlled documents for the operations teams and facilitate them through the approval process.

  • Compile attendance reports and other labor analysis on a standard cadence, and communicate to the team leaders.

  • Support the engineering team by shepherding vendors through the ISN system.

  • Provide systems support (e.g. running reports, data entry) in standard K-C systems (e.g. IDM, SAP, Workday, SharePoint).

  • Maintain strong interpersonal relationships with employees at all levels of the organization.

  • Attend Mill Tier Meetings as needed and report to Mill Manager/HR Leader any updates.

  • Work effectively using Windows, Word, Excel, PowerPoint and/or other software as required.

  • May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.

  • Maintain effective communication with customers.

  • Asks what else can I do.

Minimum Qualifications:

  • High School Diploma or GED and some college.

  • 4-6 years of related work experience.

  • Must be able to use Outlook at an expert level; Advanced computer skills using Windows, Word, Excel, and PowerPoint.

  • Willing and able to collaborate and contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professional development.

  • Very strong organizational and time management skills to handle functional workload and multiple priorities; Ability to multi-task in a fast-paced environment.

  • Demonstrated attention to detail, strong analytical and organization skills.

  • Ability to exercise independent problem-solving and decision-making with a high degree of initiative and self-coordination.

  • Accurate typing, filing (both hard copy and electronically), record keeping, grammar, and spelling.

  • Strong written and oral communication skills.

  • Ability and willingness to work overtime on an occasional basis to meet workload demands.

  • Ability to complete required safety and other required training for position and as required in Mobile.

  • Ability to follow safety dress code rules that are required upon entering the Mill which includes the Administrative Building.

Preferred Qualifications:

  •  6-8 years of related work experience

  • College diploma

  • Previous experience with SAP, SharePoint

  • Proficient with Adobe, Visio, etc. to provide effective Mill-wide communication messages

  • Previously worked in a manufacturing environment

  • Performs standard administrative support tasks that are secretarial/clerical in nature.

  • Able to create basic documents in Word, Excel and PowerPoint. Knows how to access and navigate through electronic databases, the Internet and e-mail systems. Can operate the advanced features of a phone/voicemail to facilitate conference calls.

  • Knows how to operate most office equipment. Able to set up and manage a hard copy or electronic filing system.

  • Can organize one or multiple hard copy or electronic calendars.

  • Can coordinate travel arrangements.

  • Experience in preparing Time & Expense reports.

  • Comfortable supporting more than one team member and interacting with different types of clients.

  • Experienced position that requires a Bachelors or Masters degree and 5-8 years of experience.

  • Ideal candidate will be team-oriented, highly organized and proactive individual to provide a full range of administrative support to the operations teams. 

  • Excellent Microsoft Office skills.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.