Back to Job Search

Administrative Assistant - Highly Skilled

  • Location: Universal City
  • Job Type:Contract

Posted 22 days ago

  • Expiry Date: 17 December 2022
  • Referral: 220042@accuick.com

Job Description:

Summary:

Qualifications:

  • 5+ Years Strong telephone etiquette, communications and organizational skills.

  • Team player with exceptional interpersonal skills. Working knowledge of Microsoft Excel and Word.

  • Anility to work under pressure and flexible with start/finish times.

Responsibilities:

  • Provide daily communication, basic clerical duties, and general administrative support.

  • Insure that pertinent operational information is conveyed within the department and to other departments as necessary.

  • Answer telephones, give information and take messages.

  • Provide timely operational information to managers and employees.

  • Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars Determine importance of meeting requests and schedule accordingly Handle heavy call volume, and acts as back up for the Sr Leadership area administrative assistants as necessary Perform basic administrative tasks, e.g. photocopying and filing. Maintains proper recordkeeping and filing system for all work.

  • Order and manages office supplies/inventory for team.

  • Distribute department mail; maintain department calendar and attendance records Compose and type routine e-mail and other correspondence Coordinate travel schedules and arrangements.

  • Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to Corporate credit cards.

  • Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management Maintain contact lists and meeting attendee email groups Coordinate staff meetings, employee functions, conferences and client meetings as necessary. Coordinate visitor requests with Parking and Security.

  • Assist in new hire onboarding (id badge generation, name plates, desk set-up, etc.) Coordinate maintenance of office equipment with appropriate vendors Maintain general suite order and cleanliness, kitchen stock Perform other related duties as requested by management.

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.