Job Description: 

Note: Onsite Role

PRIMARY RESPONSIBILITIES:

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Professionally administer all incoming calls

• Ensure phone calls are redirected accordingly

• Greet guests in a professional, friendly, hospitable manner

• Prepare and ship all outgoing materials; (US Mail, UPS, FEDEX)

• Process and log incoming deliveries; (US Mail, UPS, FEDEX)

• Process all catering requests as well as coordinate delivery to meeting locations

• Perform tasks of managing schedule calendar(s) for conference rooms and visitor offices

• Ensure that conference rooms are maintained on a daily basis, organize and tidy up conference rooms after meetings

• Handle tasks of sending mails, scanning and sending important documents, filling and photocopying

• Process multiple monthly expense reports through Concur

• Create agendas and schedule onsite meetings

• Coordinate details with office administrative services team regarding special events

• Responsible for receiving, identifying and sorting mails

• Manage visitor access with the building and maintain security awareness

• Tidy and maintain a clean and organized reception area

• Additional administrative responsibilities as they arise

• Other duties may be assigned to meet business needs

JOB REQUIREMENTS:

• Associates Degree

• 1+ years prior industry-related administrative experience or 2+ years customer service experience

• Proven ability to organize and manage multiple priorities, meet deadlines, and follow through on projects

• Exceptional communication skills

• Must be proactive and anticipate problems and events before they happen

• Proficient in Microsoft Outlook, PowerPoint, Word and Excel

• Strong attention to detail; must demonstrate accuracy and thoroughness

• Must be customer service oriented and possess excellent written and verbal communication skills.

• Ability to work autonomously and as part of a multi-disciplinary team

• Reliability

• Stress tolerance

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.