Back to Job Search

Administrative Assistant

  • Location: Minneapolis
  • Job Type:Contract

Posted 4 days ago

  • Expiry Date: 26 February 2023
  • Referral: 222268@accuick.com

Job Description: 

Note: Onsite Role

PRIMARY RESPONSIBILITIES:

  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

  • Professionally administer all incoming calls

  • Ensure phone calls are redirected accordingly

  • Greet guests in a professional, friendly, hospitable manner

  • Prepare and ship all outgoing materials; (US Mail, UPS, FEDEX)

  • Process and log incoming deliveries; (US Mail, UPS, FEDEX)

  • Process all catering requests as well as coordinate delivery to meeting locations

  • Perform tasks of managing schedule calendar(s) for conference rooms and visitor offices

  • Ensure that conference rooms are maintained on a daily basis, organize and tidy up conference rooms after meetings

  • Handle tasks of sending mails, scanning and sending important documents, filling and photocopying

  • Process multiple monthly expense reports through Concur

  • Create agendas and schedule onsite meetings

  • Coordinate details with office administrative services team regarding special events

  • Responsible for receiving, identifying and sorting mails

  • Manage visitor access with the building and maintain security awareness

  • Tidy and maintain a clean and organized reception area

  • Additional administrative responsibilities as they arise

  • Other duties may be assigned to meet business needs

JOB REQUIREMENTS:

  • Associates Degree

  • 1+ years prior industry-related administrative experience or 2+ years customer service experience

  • Proven ability to organize and manage multiple priorities, meet deadlines, and follow through on projects

  • Exceptional communication skills

  • Must be proactive and anticipate problems and events before they happen

  • Proficient in Microsoft Outlook, PowerPoint, Word and Excel

  • Strong attention to detail; must demonstrate accuracy and thoroughness

  • Must be customer service oriented and possess excellent written and verbal communication skills.

  • Ability to work autonomously and as part of a multi-disciplinary team

  • Reliability

  • Stress tolerance

About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.