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Administrative Assistant

Posted 14 days ago

  • Expiry Date: 12 February 2022

​​​​​​​​​Job Description:

Job Role:

  • You will help the team with critical administrative tasks, sample management and other office related duties. You will also provide executive support to the C&P US Leadership team on their daily needs and activities. You will coordinate meetings, workshops and arrange logistics for events. You will also assist the C&P team at a global level.

In this role you will:

  • Provide administrative support and assistance to the C&P Team:

  • Help the team with their daily admin tasks (filing, invoicing, suppliers management)

  • Manage sample stock (orders, packing, shipping)

  • Support recruitment needs by organizing interviews and helping recruiting managers with related administrative tasks

  • Take meeting minutes and projects follow-up

  • Contribute to documents and presentations preparation

  • Review operating practices and suggest improvements where necessary

  • Support the C&P Business Operations Lead for any relevant tasks and projects (global & local)

  • Provide executive support to C&P Leadership Team:

  • Provide local assistance to C&P Leadership team when travelling to SVC offices (visa, travel arrangements, meeting room bookings)

  • Assist the LT in their duties (expenses, calendar management, admin support)

  • Coordinate meetings & activities:

  • Liaise with internal staff at all levels

  • Coordinate project-based work

  • Support Product development & innovation activities for C&P 

  • Arrange regular meetings, workshops and events (virtual and on/off site).

  • Organize team activities (virtual and in person)

  • Coordinate logistics, agenda, evening dinners and/or party, goodies, etc.

  • Interact with external clients & build strong relationships with local suppliers 

Key Qualifications:

  • We are looking for someone with the below experience, skills and behaviors to join our team:

  • At least 3-5 years of experience in an international environment providing support at a high level

  • Successful experience in events management or in the hospitality industry 

  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite or Google Suite

  • Knowledge of standard office administrative practices and procedures.

  • Basic Knowledge of finance and accounting systems such as Oracle Ipro

  • Fluent in English written and spoken, any other language is a plus

  • Solution oriented and proactive, able to take initiatives

  • Excellent interpersonal skills

  • Very good communication skills, capable of adapting communication style to the audience

  • Strong organizational & planning skills, attention to detail and hands-on

  • Flexible, able to handle changes and pressure

  • Able to analyse problems and bring creative solutions

  • Reliable,  trustworthy

  • Autonomous & capable of working remotely in an organized and efficient manner

Education:

  • Some college preferred 

About ASK:ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities

ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.